How To: PD Showcases

Creating a New Prep Dig Showcase Page

Use the Automated Registration Creator function here. Review the checklist below to ensure everything is correct before running the automation.

1. Clone an Event

• Navigate to an old showcase from the past year.

• Scroll down on the event page and click “Clone Event.”

2. Edit Event

• General

  • Event Name: Update with the new event name.

• Event Type: Showcase

• Ages

  • Classification Type: Graduation Year

  • List Starting and Ending Age

• Divisions: N/A

• Status

  • External: Yes

  • Internal: Open

  • Hide from API: No

• Dates

  • Dates: Enter dates and times of the event.

  • Season: Current year the event is taking place.

  • Registration Deadline: Thursday or Friday Week of Event

• Address

  • Add Primary Venue Address

• Notifications

  • Add email addresses for anyone who wants notifications for each registration.

• Logo

  • Upload Series Logo

  • Upload Showcase Feature Image that appears on ALL registration pages (this should be the same for all events within the series).

• Description

  • NEW: Event descriptions are applied via registration page templates (see doc).

  • Only edit the description if there is specific event information (e.g., unique details).

  • Add Early Bird Start and End Date

    Early Bird Copy for Source Code:

    <div class="alert alert-success text-center"> EARLY BIRD DISCOUNT: Take advantage of the early bird discount and save $15 through September 30th. Starting October 1st, the fee to attend this event will increase to $139.99. div>

3. Settings

Registration

• External Registration: OFF

Fees

• Processing Fee: 3.00

Tickets

• Max Tickets: 20 attendees per court × number of courts = Max Tickets.

• Max Free Codes: 5

Payments

• Enable Offline Payments > Off

College Coaches

• Allowed to RSVP: ON

• Price: $0.00

• Image: Upload College RSVP Graphic - this should be the same for all events within the series.

Links

• Roster Link / Schedule Link: Nothing.

• BallerTV: ON → Link to branded baller-tv landing page: https://www.ballertv.com/organizations/prep-dig

Exposure, Accounting, Sports Commissions → Ignore

Checklist

• Template: PD Top 250/Spring/Stock Up Showcase Checklist

• Owner: Pending the Region Ops Manager

• Staffing Template: Prep Dig Showcase

Lodging

• This link for hotels that should be added to all showcases.

• The hotel link can also be found on this page here:

https://docs.prepnetwork.com/events/helpful-links#showcases-all-brands

4. Attendees

• Nothing to Review

5. Fields

• Use PD Showcase Fields HERE

• For Graduating Class > Be sure to include one class year younger than what we publicly offer, as we occasionally allow players from that group on a one-off basis.

6. Colleges

• Nothing to Review

7. Orders

• Nothing to Review

8. Tickets

• Ensure all pricing / dates are set up correctly

• Early Bird

• Post Early Bird

• Late Registrations

9. Upsells

• Click “Manage Upsells.”

• Select applicable upsells.

• Click “Save.”

• Upsells - All Upsells Should be Confirmed with Marketing/Partnerships/A&E

  • PD Sub

  • Registration Protection

  • BallerTV Highlight

  • VKTRY Insoles

  • Any Other Marketing T-Shirts

10. Schedule Requests

• Nothing to Review

11. Venues

• Event Operations manually enters all details here.

12. Checklist

• Nothing to Review

13. Marketing

• Marketing is to upload the Instagram Template for Commit Graphics

• Marketing is to upload the Social Media Handle BY event manually

14. Helpful Links

• Mandatory Helpful Links and their settings are listed HERE. Note that some brand-specific differences are included—if not specified, the link applies to all brands.

  • Anyone can review these as long as they are there.

Everything else on the menu bar is not relevant for review.